Senior Accountant / AP/AR Coordinator (Contractor)

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power. utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company’s distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power.

We are seeking an experienced Senior Accountant / AP–AR Coordinator (Contractor) to support our core finance operations on a part-time basis (~20 hours per week). This contractor will play a key role in executing day-to-day accounting workflows—including AP, AR, reconciliations, and vendor coordination—while helping maintain clean, reliable, and audit-ready financial processes. The ideal candidate is detail-oriented, highly reliable, and comfortable operating independently in a startup environment. This role will work closely with the Director of Finance & Accounting and collaborate cross-functionally as needed.

Responsibilities

• Track terms and payments for supplier and vendor contracts; complete 1099 preparation 
• Reconcile bank accounts and credit card statements reliably and on schedule
• Manage AP in BILL and Expensify: receive, process, and code invoices; ensure timely vendor payments; track outstanding bills and sales tax due
• Manage AR in QBO: prepare and send invoices to customers; monitor collections; follow up on overdue payments
• Support execution of Purchase Orders (POs) by coordinating approvals and maintaining proper documentation
• Track departmental alignment with finance policies and escalate inconsistencies to the Director of F&A
• Maintain proper financial document retention aligned with audit-ready standards
• Provide administrative support for budget, tax, audit, equity, or procurement projects as needed
• Support smooth functioning of finance systems and workflows

Minimum Qualifications

• Education in accounting, finance, business, or related field or equivalent practical experience
• Technical skills in AP/AR, invoice processing, and financial reconciliations
• Experience using financial software (e.g., BILL, Expensify, QuickBooks Online, or similar tools)
• Ability to maintain accurate records, follow established financial policies, and ensure compliance with
• documentation standards
• Strong organizational and time-management skills, especially in handling recurring workflows
• At least 2+ years of experience in finance operations, accounting, or a related administrative role
• Excellent written and verbal communication skills
• High level of discretion in handling financial and vendor information

Enhanced Qualifications (Nice to Have)

• Experience supporting audits, tax filings, or financial compliance processes
• Familiarity with procurement workflows or purchase order systems
• Experience working in a startup or fast-growing organization
• Exposure to equity administration processes or data-room organization; experience using Carta a plus

Engagement Details

• Approx. 20 hours per week, with flexibility in scheduling
• $65 to $75 per hour depending on experience 
• This position can be performed remotely from anywhere in the United States
• Long-term contract potential based on business needs and mutual fit
• Contractor will provide their own equipment and operate independently as a 1099 service provider

Our Commitments:
Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws.

We are committed to:

• Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful
• Empowering employees to solve problems and work together to make a difference
• Providing mentorship and growth opportunities as part of a collaborative team
• A flexible work environment with flexible paid time off
• Competitive compensation and benefits, including health, dental, vision, and employer-match 401k